ARROW/RedCross Agenda for June 24th, 2008

Meeting began at 19:10
Meeting ended at 20:30

Date: Tue, 24 Jun 2008 07:06:21 -0400 (EDT)
From: Jay Nugent 
To: ARROW-Red Cross 
Subject: [ARROW-RedCross] Meeting Agenda for June 24th, 2008 (updated)

   The following is the rough agenda for tonight's meeting.  If you have
additional items to add, just email me, or bring them up at the meeting,
of course!

  "+" denotes changes since the previous agenda

  1) [] website:
      + Added Tech Coordinator reports, agendas, and status reports
      + Still working on aquiring items on the "Wish List" of equipment we
        need or want
      + Updated 'Station Managers' contact information
        (Should print and post on bulletin board)

  2) SOU is ready to be signed.
      o Finish the final edit
      o Print master document and schedule a meeting of the signators.
      o We may wish to have a reporter present as both organizations may
        like to have the good press and to document the event.

      + No change in status... (Jay)

  3) Status of PC's and net access
      o Will the Linux (and possibly JNOS) boxes have net access?
         -- Linux is configured to get an address via DHCP
             + Upgraded from Kubuntu 7.04 to 7.10 and DHCP stopped working
               Jay will investigate why dev not seen at boot time
         -- JNOS yet to be tested and Okayed by IT (will need a static IP)
             + Still need to contact IT to assign an IP address (Jay)

      o What additional software apps do we want on these machines?
         - OutPost
         - Digital modes for HF (MT64 PSK31)
         - N1MM contest logging
         - others???
      o Ethernet hub (as we have more PC's than ethernet jacks)
         -- to be provided by Corey
          + Corey provided assortment of cat5 eth cables
          + Installed a loaner ethernet hub

  4) Station Managers
      o Develop policies and job responsibilities
        *** Draw up preliminary document with Sta Mgr's
      + Get proximity/swipe card for W8FSA
      + Get ID card for WB8TKL
      + Train SM's of all equipment in the Comm-Center
      + Train SM's on ARC operational polocies & procedures

  5) Red Cross hierarchy chart (who are the players?)
      o Who can provide up-to-date Org chart, Telephone lists, and Email
        addresses?  For RC personnel?  For Hams?

      + No change in status... (Corey)

  6) Work party needed to install HT chargers in DAT/ERV vehicles
         -- Need to coordinate HT installs in DAT/ERV vehicles
          + No change in status... (Clark & Jay)
      o Disposal of old HT's (provide to SM & ASM's for RX-only)
         -- 2 of the 4 discard HT's have been tested and work fine
         -- Batteries in all 4 units are just dead weight
         -- The 2 Ritron units use AA nicad's so can be easily rebuilt

      + Diseminate to ASM's who want them & will put them to use (Jay)
      + No change in status...

  7) Work party to remote 47.42 MHz to Corey's office
      o Determine pinout and wiring for remote control head
         -- Test remote head locally
         -- Route and pull control cable through the building
            (perhaps see IT guy & use existing CAT5 cables)

      + No change in status... (Jay)
      + 2 charger bases have been removed from the Comm-Center (who?)

  8) 10-meter Groundplane cut down to 47.42 for Corey's house

     NOTE: We would still like to participate in GRR's 47.42 Net on Sunday
           evenings at 8pm.

  9) Progress report on 800 MHz radio (UASI Board/ EMD)
     County channel(s) & MPSCS channel(s)?
      + Monroe County does not have 800 MHz gear
      + Oakland County does not have 800 MHz gear
      + Macomb County does not have 800 MHz gear
      + St.Clair County does not have 800 MHz gear
      + Awaiting word from Wayne, Kent, Kalamazoo, Bay and Midland

 10) HF rig status
      --- ARROW HF rig was tested as low output into a dummy load
          Could be operator error, so test further
      + W8FSA performed further tests.  What did you find?????

 11) 2-meter/440 synth rig w/PL needed
      o Current rig is a loaner from N8AMX and is "strange" to operate
      o Likely will want/need *TWO* rigs in a real event
      + Possible sources of loaners/donations???
        (Corey == 7100  //  N8SBE == 10w 2/440 rig)

 12) Shelter/Canteen Test Exercise
      o GRR/MNR/BAY/KZO and perhaps other RC sites are willing to
        participate in verifying inter-RC data communications (AMPR email
        & CONVerse)
      + Michigan S.E.T. moved up one week to avoid "Deer Season"
        and will be held [Saturday September 27th]

 13)  "Comms Training" for RC personnel
          - How and when to use 47.42, business radios, Hams?
          - 47.42 callsign?  Mobile unit designations?
          + KTT-829 station license is now posted in the Comm-Center
            and on the base-station itself
      + Can we get "Disaster Technology Team - 101" training course???
      + TKL sketching out a training sylabus

 13) Plan further antenna installations
      o HF beam & rotor
         - Beam is at KT8K's and will need to be refurbished
         + Aquire the beam and get it refurbished and tested
      o Additional coax runs (fill pipe in one pass)
      o What other antennas should we install?
         + 2-meter omni for Packet
         + 2m/70cm stick identical to existing stick
         + Scanner antenna (50MHz thru 900Mhz)
         + HF tri-bander beam (already planned)
         + 2-meter beam (atop HF tri-bander) for Simplex operations
         + This leaves one "spare" coax run for temporary HF/VHF/UHF ants.
      o What is the max tower load & can the tower support them?
      o Does ARROW need more $$$ and how much?
      + Need a rotor control box for our existing rotor
      + Aquired 2" SO-239 bulkhead fittings for coax patch panel
      + WB8WSF located supply of LMR coax (1000' spool) for very low cost
        (secure funding and place order -- WSF will pickup/transport)

       ------- This all needs to be coordinated ---------
             Note: HWF, GEO, FSA participated in earlier install
             + A deployment plan needs to be written
             + Materials need to be priced & purchased
             + Work needs to be scheduled
             + Execute! (before the snow flies!!!)

 14) Comm-Center "projects":
      o UPS(s)
         + Aquired 2 300va UPS's
         + May need (2) 12v7ah SLA batteries
      o Deep-cycle battery
         + aquired 25-amp fuse & fuse holder for battery
         + Need to install 25A fuse near battery
      o Possible mod for 12v P.S. to support batt charger?
         + KD6HWF to contact Astron for further information.  Report??
      o 12v hi-intensity lamps (LED)
      o Wiremold power strips
      o Anderson Power-Pole(tm) 12v distribution blocks (N8CBW)
      + Aquired 4-guage Red/Black cable to provide low-loss feed to the
        other side of the room (Jay)
      + Aquired female cigarette-lighter outlet w/Power-Poles (Jay)
      + Added shevling unit on the back of the right-hand (HF) desk
      + Aquired 2 logbooks (one for WC8RC and one for W8PGW)
      + Post W8PGW and WC8RC station licenses !!!!!!!!
      + Need bulletin/white boards (Corey)

   See the "WISH LIST" at

 15) Room layout:
      o Use the room (in exercises) then decide what are the problem
      o Total all current and future equipment
          - then determine what are the workflows
          - staffing levels (1, 2, 3 persons)
          - what needs to be 'reached' from one position
          - finalize equipment placement
      o Determine a bench layout that best meets the day-to-day needs
        based on the above conditions
      o Built from scratch?  Buy pre-made?  Who/How finance?

        --- Would like to remove the right desk and replace it with a
            table or bench.  This removes the leg-room issues with the
            lower drawers.
          + N8SBE may have a desktop that will suffice
          + Will want at least ONE 2-drawer file cabinet for docs & storage

 16) Generator test & outlet plate marking
      + No change in status...

      + Will Red Cross have a representative at the FD site?
        ERV and/or DAT?
      + Will anyone want to do FD from the Comm-Center?

 18) Other items?
      o Vests - K8GEO priced at appx $40 (qty 12 or more) with "Emergency
                Communications" screened on them (print incl $55 screen
                setup charge)
              - Looking for commitment from enough people to place order

   -- by June 30th       To complete "Volunteer Survey" online
   -- June 23 thru 27    Need help with Health & Safety inventory
   ** June 25 & 26       Purchase first aid kits; apparel; books; skills
                         cards; lifesaving equipment; and backpacks, fanny
                         packs, and totes at rock-bottom prices. 8am-7pm
   ** June 26th          WCARC Staff meeting & potluck luncheon @ 10:30am
   ** June 28th & 29th   FIELD DAY # Domino Farms
   -- July 3rd           Monroe County ARPSC meeting @ Monroe EOC
   -- July 8th           Wayne County ARPSC meeting @ Wayne EOC
   ** July 9th           ARROW Radio Club meeting @ WCARC
   ++ July 11-13th       ARRL Michigan Section "Family Outing" near Lupton
   -- July 16th          ARROW/Repeaters committee meeting @ WCARC
   -- July 17th          Washtenaw Linux Users Group (WLUG) @ WCC
   ** July 20th          Washtenaw County ARPSC General Membership Meeting
                         in Chelsea
   ** July 22nd          ARROW/RedCross meeting @ WCARC
   ** July 28th          AMPteam

      --- Jay Nugent  WB8TKL
          o ARROW/RedCross Liasion & Station Manager